GDPR
Privacy Policy and Data Processing
At Polar Star Fish Co., we handle all personal information with the utmost confidentiality. Data is used exclusively within the company and by our trusted business partners, and only to the extent necessary to fulfill our agreements with customers, employees, and suppliers. Access to data is therefore restricted to employees at Polar Star Fish Co. whose duties require such information. We do not sell or disclose your data to third parties.
We adhere to strict internal guidelines and a comprehensive security policy to protect your information. Technical measures have been implemented to safeguard against unauthorized access, modification, deletion, or use of data. Polar Star Fish Co. does not share information with public authorities unless we are legally required to do so by law.
Customer and Supplier Relations
In connection with our professional cooperation, we collect and process data regarding our customers and suppliers. This includes general personal data such as names, addresses, phone numbers, and email addresses—both at the corporate level and for specific contact persons at the respective parties.
This processing is based on our legitimate interest in operating, managing, and optimizing our business activities and services. The purpose is to ensure compliance with entered agreements, including invoicing, delivery of goods, IT operations, quality management, and ongoing business development.
Use of Cookies
When you visit our website, we may store cookies on your device, which may lead to the processing of personal data. A cookie is a small, passive text file stored in your browser (e.g., on a computer or smartphone). It enables the recognition of your device and gathers information about your behavior on the site, which is necessary for certain technical functions and to optimize the user experience. A cookie cannot contain viruses or monitor your computer; it is anonymous and does not contain direct personal information.
Deletion and Retention
Your personal data is only stored in our systems as long as there is a factual and specific purpose for doing so. We also retain data following completed recruitment processes so that you may be considered for future vacancies.
Documents submitted via our online application module (e.g., CV, cover letter, and attachments) are generally deleted 6 months after the recruitment process has concluded. However, we retain your name and email address in the system for potential future contact. You have the right to request deletion at any time by contacting us in writing. In such cases, we will remove your information unless legislation requires us to retain specific data for a longer period.
Disclosure of Data
In certain situations, Polar Star Fish Co. shares your personal data with external parties. This may include (i) partners who support our operations (such as technical support, shipping companies, or financial institutions), (ii) in connection with the transfer of website content, or (iii) if required by a court order or existing legislation. Disclosure only occurs when there is a legal basis for doing so.
Security Measures
It is important to us that you feel secure regarding our data processing. We strive for a very high level of security and utilize methods such as SSL encryption, firewalls, monitoring software against illegal intrusion, and manual security procedures. This is done to ensure the integrity of your data and prevent misuse by third parties.
Guidelines for Online Applications
If you submit an application to job@polarstarfish.com, the following applies:
We only register the information and files that you provide yourself. We encourage you only to send data that is relevant to the specific position. The purpose is to evaluate and contact potential candidates. We also maintain a history of the positions you have applied for. Your data is treated confidentially and is only accessible to individuals directly involved in the hiring process.
Processing of Personal Data during Recruitment
When you apply for a job at Polar Star Fish Co., we act as the data controller. The purpose of the collection is to assess your qualifications for the vacant position. We primarily process general information, but in certain cases, we may also process your civil registration number (CPR).
Upon receipt of the application: We register the information appearing in your CV and cover letter, typically including: Name, address, date of birth, gender, contact details, civil registration number, marital status, education, and work experience. The legal basis for this is GDPR Article 6(1)(b), as the information is submitted to us with a view to employment. Data is stored in our administration system.
Assessment and interview: We perform a specific evaluation of each applicant and invite relevant candidates for interviews. During the interview, we record additional information used for the overall assessment, also based on GDPR Article 6(1)(b).
References: For certain roles, we obtain references from previous employers. This only happens with your consent pursuant to GDPR Article 6(1)(a). You may withdraw your consent at any time by contacting us, though this does not affect the legality of the processing that took place prior to the withdrawal.
Retention and rejection: If your application is rejected, your information will be deleted after 6 months. If you are hired, your information will be transferred to your personnel file. In some cases, we may wish to save your application for later use after a rejection; if so, we will specifically request your consent for this.
Rights of Access and Objections
Through the personal data policy described above, Polar Star Fish Co. complies with all current legislation regarding the processing of personal data.
If you wish to access the information we have registered about you, or if you request to have your data deleted, please contact:
Polar Star Fish Co.
Udsigten 2 DK-9310 Vodskov Denmark
VAT No.: DK42293407
E-mail: contact@polarstarfishco.com
The Danish Data Protection Agency (www.datatilsynet.dk) serves as the board of appeal for any complaints.